Editor Policies

Content

 

1.1 Acknowledgments [back to top]

Acknowledgment should be given to organization who contributed to the creation of a manuscript. It is imperative to recognize the contributions of organizations that have offered financial assistance and/or other valuable resources.

 

1.2 Affiliations [back to top]

Authors must provide a complete list of affiliations to acknowledge the institutions or organizations that funded, and/or conducted the research activity.

 

1.3 Appeals and complaints [back to top]

The journal follows Committee on Publication Ethics (COPE) guidelines on appeals to journal editor decisions and complaints about a journal’s editorial management of the peer review process. We welcome genuine appeals regarding editorial decisions. However, you will need to provide strong evidence or new data/information in response to the editor’s and reviewers’ comments.

 

1.4 Authorship [back to top]

Including the names of authors in an article serves as a crucial means of acknowledging individuals who have made substantial contributions to the research. In order to modify authorship, the corresponding author is allowed to change the author list prior to the publication release. The author is not allowed to alter the author list after the publication release. It is imperative that unanimous consent is obtained from all authors involved, including those who are being added or deleted. The corresponding author bears the responsibility of acquiring confirmation from all co-authors and providing a comprehensive rationale for the necessity of the modification. If there are substantial alterations to the author list after the article has been published, such requests may be declined unless compelling justifications and supporting evidence regarding the contributions of the authors are provided.

 

1.5 Confidentiality [back to top]

A manuscript that has been submitted is regarded as possessing a confidential nature. Academic journals maintain stringent confidentiality protocols to safeguard the privacy of submitted papers, limiting access solely to individuals involved in the manuscript's processing and preparation for future publication. The individuals included in this category comprise the editorial team, corresponding authors, potential reviewers, actual reviewers, and editors. However, in cases where misconduct is suspected, it is feasible for a manuscript to be shared with the ethical committees of Academic Journals and pertinent institutions or organizations for the purpose of investigating the claimed misconduct. It is expected that academic journals will conform to the applicable COPE flowcharts as necessary. The topic of discussion pertains to the policy around copyright.

 

1.6 Conflict of Interest [back to top]

It is imperative for authors of papers to fully disclose any conflicts of interest they may possess in relation to the publishing of the manuscript, as well as any affiliations with institutions or products referenced in the manuscript that could significantly influence the study's findings. It is imperative for authors to disclose any conflicts of interest they may have with products that are in competition with those listed in their work.

 

Who is eligible to submit? Individuals have the opportunity to submit an authentic manuscript for potential publishing in the Iraqi Journal for Computer Science and Mathematics, on the condition that they possess the copyright to the submitted work or have obtained authorization from the copyright owner(s) to do so.

User Rights International Journal of Advanced Computing and Informatics is an open-access journal. Users have the right to read, download, copy, distribute, print, search, or link to the full texts of articles under the following conditions: [https://creativecommons.org/licenses/by/4.0/]. Copyright statement stated here and embedded in each published article

Open Access Policy The journal is an Open Access journal. Users have the right to read, download, copy, distribute, print, search, or link to the full texts of articles under the following conditions: (https://creativecommons.org/licenses/by/4.0/). This license allows readers to copy, distribute, and transmit, to alter, transform, or build upon the Contribution, and to use the article for commercial purposes as long as it is attributed back to the author and the source, i.e., the original author(s) and the source is given appropriate credit.

Author Rights Authors will retain copyright alongside scholarly usage rights, and the Publisher will be granted non-exclusive publishing and distribution rights.

 

1.8 Correction, Expressions of Concern and Retractions [back to top]

Occasionally, subsequent to the publication of an article, it may become imperative to effect modifications to its final edited version. The Editor will undertake this task following a thorough evaluation, in cooperation with the journal team, to ensure that any required modifications adhere to the guidelines provided by the Committee on Publication Ethics (COPE). Any necessary modifications will be accompanied by a permanent post-publication notification linked to the original article. The various forms of rectifying an academic publication include a Correction notice (Corrigendum or Erratum), an Expression of Concern, a Retraction, or, in exceptional cases, a Removal. The primary objective of this process, which facilitates the establishment of permanent and visible modifications, is to uphold the integrity of the scholarly record.

A Correction notice will be published when it is deemed necessary to rectify an error or omission that could affect the interpretation of the article while ensuring the scholarly integrity of the article remains intact. Errors in scientific publications can manifest in several forms, such as misidentification of a graphical representation, omission of pertinent details regarding financial support, or potential conflicts of interest among the authors. The journal employs two distinct forms of correction notice. A Corrigendum is typically used to rectify errors introduced by the authors, while an Erratum addresses problems introduced by the publisher.

A notice of retraction will be issued in cases where a significant error, such as in the analysis or methods, renders the conclusions of the article invalid. Additionally, retraction notices will be issued in instances of research misconduct or publication misconduct, such as conducting research without obtaining necessary ethical approvals, fabricating data, manipulating images, engaging in plagiarism, or publishing duplicate content. The determination to publish a retraction will be made in accordance with the rules established by the Committee on Publication Ethics (COPE). If the reasons provided by authors and institutions align with the established grounds for retraction, they may also request the retraction of their papers.

All retractions published in the journal will adhere to the following guidelines:  

The retraction and the original article will be linked in both directions.
The retracted article will be clearly identified.
The original HTML version of the article will be retained, with both the HTML and PDF versions digitally marked as 'Retracted'.
A comprehensive explanation detailing the reason for the retraction will be provided.
The individual(s) responsible for requesting the retraction, such as the authors and/or the Editor, will be clearly indicated.

The goal of a retraction, as acknowledged by the journal, is to rectify the existing literature and uphold the integrity of the published record. The primary purpose of these measures is not to serve as a punitive tool against authors. Typically, authorship disputes are not resolved through the issuance of retractions. The recommended course of action in such scenarios is to issue a corrigendum. Changes in authorship can be justified, provided that the authors obtain support from their respective institutions. To mitigate the consequences of inaccurate or deceptive publications, utmost efforts will be made to promptly issue retractions.

In certain instances, the issuance of an Expression of Concern notification may be deemed appropriate when significant concerns, such as severe research or publication misconduct, have been raised. This measure is typically taken when the investigation's findings are inconclusive or when the investigation is expected to require substantial time due to various complexities. Upon the conclusion of the investigation, it is possible that a Retraction or Correction notice will be issued following the Expression of Concern. These notices, along with the original article, will continue to be included in the enduring public record.

In exceptional cases, a Removal notice may be issued when the issues at hand cannot be effectively resolved through a Retraction or Correction notice. Instances may arise in which the material contained within the article is deemed defamatory, infringes upon legal rights, or is subject to a court-issued directive. If an article is withdrawn from the journal online, a notification of removal will be published in its stead. 

1.9 Desk Rejection Policy [back to top]

1. The research topic/scope is not relevant to the field of the IJACI Journal.
2. There are publication ethics problems, non-adherence to international standard guidelines, and plagiarism (set at a similarity index of higher than 20 percent).
3. The topic does not have a sufficient impact, nor does it sufficiently contribute new knowledge to the field.
4. There are flaws in the study design.
5. The objective of the study is not clearly stated.
6. The study of the organization is problematic and/or certain components are missing.
7. There are problems in writing or series infelicities in the style of grammar.
8. The manuscript does not follow the submission guidelines of the Journal format.
9. Lack of presentation in the study

 

1.10 Duplicate Submission/publication [back to top]

Authors are obligated to disclose during the submission process that their article is not concurrently being considered for publication elsewhere. This includes articles that have been previously published in a different language. Additionally, authors must inform the editor of the receiving journal about the provenance of the original article. It is imperative to explicitly indicate to readers that the piece in question is a translated rendition, accompanied by a proper citation referencing the original source.

 

1.11 Misconduct [back to top]

The journal takes all forms of misconduct seriously and will take all necessary action, in accordance with COPE guidelines, to protect the integrity of the scholarly record.
Examples of misconduct include (but are not limited to):

Affiliation misrepresentation
Breaches in copyright/use of third-party material without appropriate permissions
Citation manipulation
Duplicate submission/publication
“Ethics dumping”
Image or data manipulation/fabrication
Peer review manipulation
Plagiarism
Text-recycling/self-plagiarism
Undisclosed competing interests
Unethical research

Duplicate Submission
Manuscripts that are discovered to have been previously published or are now under review elsewhere will be subject to penalties for duplicate submission and publication. In the event that authors incorporate their own previously published work or work that is presently undergoing review into a submitted paper, it is imperative for them to appropriately acknowledge and cite the aforementioned work. Furthermore, authors must explicitly elucidate the unique contributions that their submitted manuscript brings forward, surpassing those of the previous work.

Citation Manipulation
Manuscripts that are discovered to contain citations primarily intended to artificially inflate the citation count of a certain author's work or papers published in a specific journal will be subject to penalties for citation manipulation.

Data Fabrication and Falsification
Manuscripts that are discovered to contain faked or falsified experimental results, such as the modification of photographs, will be subject to sanctions for data fabrication and falsification.

Improper Author Contribution or Attribution
It is imperative that all authors mentioned in the publication have made substantial scientific contributions to the research and have provided their approval for all claims made within the document. In order to ensure comprehensive recognition of key scientific contributions, it is imperative to include all those involved, including students and laboratory personnel.

Redundant Publications
Redundant publications involve the inappropriate division of study outcomes into several articles.

Image manipulation Misconduct refers to actions that contravene the editorial policy, journal policies, publishing ethics, or any relevant guidelines/rules outlined by COPE, WAME, ICMJE, and STM. Any further activities that pose a risk to or undermine the integrity of the research and publication process can be considered as potential instances of misconduct. Alleged instances of wrongdoing will be subject to investigation in accordance with established protocols. COPE guidelines.

 

1.12 Peer Review Process [back to top]

The manuscript is initially subjected to an editorial review. The assessment of the document will take place within the confines of the office, aiming to determine its compatibility with our specific focus and scope, as well as to identify any significant methodological deficiencies. The manuscript will undergo a single-blind peer-review process, where it will be evaluated by a minimum of two anonymous reviewers. The comments provided by the reviewers are then forwarded to the author responsible for the manuscript, who is expected to take appropriate actions and provide responses accordingly. The proposed choice will undergo evaluation during an editorial board meeting. Subsequently, the editor will communicate the final determination to the author responsible for the associated submission.

 

1.12 Plagiarism [back to top]

The journal maintains a stringent policy against plagiarism, unequivocally disapproving of the use of others' concepts, language, or labor without proper attribution. Any submissions that include plagiarism, whether in its entirety or partially, duplicate or repetitive publication, or self-plagiarism in the same or another language will not be accepted.

The Preprint archive will not be considered a redundant publication. The primary author assumes responsibility for the work throughout the evaluation and publication process and is authorized to act on behalf of all co-authors. Professional plagiarism-checking software is utilized to examine all submitted manuscripts. Manuscripts that exhibit an unacceptable similarity index due to plagiarism are promptly rejected.

 

1.14 Preprints Policy [back to top]

Authors can share their preprint anywhere at any time.

 

1.15 Use of generative AI and AI-assisted technologies in writing [back to top]

Please note the policy only refers to the writing process, and not to the use of AI tools to analyze and draw insights from data as part of the research process.

Authors who incorporate AI and AI-assisted technologies into their writing process should do so with the intention of enhancing readability and language, rather than substituting essential authoring tasks such as generating scientific, pedagogic, or medical insights, drawing scientific conclusions, or offering clinical recommendations. The application of this technology should always be under human oversight and control, and all work should be subjected to careful review and editing. AI has the potential to produce content that sounds authoritative but may be incorrect, incomplete, or biased. Ultimately, authors bear the responsibility and accountability for the content they produce.

Authors must openly disclose their use of AI and AI-assisted technologies in their manuscripts, and a statement to this effect will be included in the published work. Such transparency fosters trust among authors, readers, reviewers, editors, and contributors and ensures compliance with the terms of use for the relevant tools or technologies.

Authors should refrain from attributing authorship to AI or listing AI as a co-author. Authorship entails responsibilities and tasks that can only be fulfilled by humans. Each author is responsible for addressing inquiries regarding the accuracy or integrity of any part of the work and for approving the final version of the work and consenting to its submission. The authors also have a duty to ensure the originality of the work, that the stated authors meet the criteria for authorship, and that the work does not infringe upon the rights of third parties.

 

1.16 Declaration of Generative AI in Scientific Writing [back to top]

The below guidance only refers to the writing process, and not to the use of AI tools to analyse and draw insights from data as part of the research process.

Where authors use generative artificial intelligence (AI) and AI-assisted technologies in the writing process, authors should only use these technologies to improve readability and language. Applying the technology should be done with human oversight and control, and authors should carefully review and edit the result, as AI can generate authoritative-sounding output that can be incorrect, incomplete or biased. AI and AI-assisted technologies should not be listed as an author or co-author, or be cited as an author. Authorship implies responsibilities and tasks that can only be attributed to and performed by humans, as outlined in Elsevier’s AI policy for authors.

Authors should disclose in their manuscript the use of AI and AI-assisted technologies in the writing process by following the instructions below. A statement will appear in the published work. Please note that authors are ultimately responsible and accountable for the contents of the work.

Disclosure instructions
Authors must disclose the use of generative AI and AI-assisted technologies in the writing process by adding a statement at the end of their manuscript in the core manuscript file, before the References list. The statement should be placed in a new section entitled ‘Declaration of Generative AI and AI-assisted technologies in the writing process’.

Example Statement:"During the preparation of this work the author(s) used [NAME TOOL/SERVICE] in order to [REASON]. After using this tool/service, the author(s) reviewed and edited the content as needed and take(s) full responsibility for the content of the publication."

This declaration does not apply to the use of basic tools for checking grammar, spelling, references etc. If there is nothing to disclose, there is no need to add a statement.